Location: Île-de-France
Start Date: Immediate
Sector: Industry
Context
As part of construction projects and building works (all trades / TCE), the client is looking for a Project Management Assistant to provide operational support to project managers on site.
The candidate will work directly alongside project managers to support them in the daily management of administrative, documentation, logistical, contractual, and financial project activities. The role requires strong organizational, coordination, and document management skills in a multi-stakeholder environment.
Responsibilities and Missions
Project Team Support
- Assist project managers in their daily activities
- Understand project managers’ priorities and support their organization
- Ensure administrative follow-up of project operations
- Contribute to project organization and logistics
- Act as an interface with internal and external stakeholders
- Follow up on action items and open points
Document Management
- Ensure completeness and organization of project documentation
- Handle document filing and archiving
- Manage document flows using document management systems (DMS)
- Track reports, meeting minutes, and contractual documents
- Carry out administrative and document follow-ups
- Ensure compliance and traceability of documentation
Administrative, Financial & Contractual Follow-up
- Track quotes and purchase orders
- Monitor client contracts and frameworks
- Support invoicing follow-up
- Assist in basic financial tracking
- Manage administrative contract documentation and legal files
- Support project change management processes
Required Skills
The candidate must have a solid understanding of administrative and organizational aspects of TCE construction projects.
Good knowledge is expected in:
- Quote management
- Issuance and receipt of purchase orders
- Client contract tracking
- Document filing and report tracking
- Invoicing initiation and follow-up
- Basic financial tracking
- Legal and contractual follow-up
- Project document management
- Multi-stakeholder administrative coordination
Profile Required
- 3 to 5 years of experience in a similar role
- Experience in construction or building (TCE) environment
- Strong organizational and prioritization skills
- Administrative rigor and attention to documentation
- Ability to work in a project-based environment
- Strong interpersonal and service-oriented mindset
- Ability to manage multiple tasks simultaneously
- Comfortable interacting with various stakeholders
Tools
The candidate must be proficient in:
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- Collaborative document management tools (DMS)
Experience with:
- Aconex
or equivalent tools is highly appreciated
Languages
- Fluent French (mandatory)
- Professional English (required)